Board of Supervisors Unapproved Meeting Minutes

March 15, 2023

Monday, February 27, 2023, Greeley County Courthouse: Regular Session, 

Present: Supervisors; Kirby Kleymann, Steve Mangan, Monty Moritz, Justin Phillips and Scott Steele and Utility Administrator; Gina Bond, County Clerk; Jerri Young were present. Also present were; County Health Nurse; Lisa Moritz and Pam Forbes.

Agenda: Scott Steele moved to approve the agenda as presented. Monty Moritz seconded and motion carried unanimously. The meeting was called to order at 10:00 a.m. 

Health Department: Lisa Moritz, County Health Nurse was present to have an Aid to Local grant application signed by the supervisors. The total is $37,864.11. The Immunization Action Plan (AIP) $7,898.17, Maternal & Child Health (MCH) $9,412.94, Public Health Emergency Preparedness (PHEP) $8,553.00 and State Formula (SF) $12,000.00. The use for each line item was discussed in detail. The grant is not guaranteed. Steve Mangan moved to approve the grant application for $37,864.11, seconded by Kirby Kleymann and motion carried 4-0 with Monty Moritz abstaining. Lisa stated that the ELC grant that she has will pay for several items at the new health department and those bills were given to her for submittal for grant approval.

Bills: Monty Moritz moved to approve the GSD bills of $266,154.46 and MSD bills of $46,702.54 and the transfer of funds. Justin Phillips seconded and motion carried 5-0. 

Minutes: Steve Mangan moved to approve the January 13, 2022 minutes. Monty Moritz seconded and motion carried 4-0. Justin Phillips abstained.

MSD: Supervisors reviewed a quote for a Sensus AMI (Advanced Metering Infrastructure) system that would use the current meter radios to download readings to a centralized location/computer. Meter readings would be accessible at any time, as would audit checks. Justin Phillips made a motion to approve the initial installation costs of the system, including the first year of training and tech support fees in the amount of $51,51,739.92 to be paid from the Waterworks Reserve Fund, seconded by Monty Moritz and motion carried 5-0.

Brief discussion was held regarding the replacement of certain 2” lines throughout the municipal distribution system, including several locations that are experiencing a higher-than-normal frequency of line breaks. The board reviewed funding options as well as potential state/federal requirements for such work, and directed the utility administrator to investigate any contractor requirements.

The municipal service district received approximately $1700 in opioid settlement funds during 2022. After discussing the matter with the unified attorney, it was suggested that the MSD transfer that money over to the GSD Special Drug & Alcohol Fund, so that it may be used for the specific purposes indicated in the state settlement act. Kirby Kleymann made a motion to transfer these funds from MSD to GSD, and deposit the municipal opioid funds into the GSD Special Drug and Alcohol Fund seconded by Monty Moritz and motion carried 5-0.

Official notice was received by KDOT-Division of Aviation that the tower demolition project made the cut for FY 2024 funding consideration, and that we should receive the full 90% funding from KDOT toward this project. An email was sent to Catherine Moyer with Pioneer Communications, and formal discussions regarding the tower removal may begin once the grant agreement has been executed in a month or two. 

An employee has requested sick bank leave due to a recent injury. The employee is not eligible to use vacation time at this point in his employment, and has used all available sick and personal time. Justin Phillips made the motion to grant 36 sick bank hours to the employee hired on 9/01/2023, seconded by Steve Mangan and motion carried 5-0.

The new third party administration setup for health care is still in the implementation phase, with assistance from the unified auditor. In order to provide access to the new program management for the payment of claims and fees on our behalf, a request was made to open two bank accounts for use with the Freedom Claims Management program, one for GSD and one for MSD. Monty Moritz made a motion to open two bank accounts for this purpose, seconded by Steve Mangan and motion carried 5-0.

Supervisors discussed a utility bill issue that was discovered in January, wherein the customer had not received a bill for an extended period of time. After a lengthy discussion, the board agreed to offer a 50% reduction on water charges that occurred during that time, in addition to an extended  repayment schedule of up to 36 months. 

Sealed Freezer Bids: There were two sealed freezer bids presented. Kirby Kleymann moved to accept the bid of $350.00 offered by Gene & Donna Moritz, seconded by Steve Mangan and motion carried 4-0, with Monty Moritz abstaining.

Adjournment: With no further business to discuss, motion was made by Scott Steele, Chairman to adjourn. Kirby Kleymann seconded and motion carried unanimously.

Submitted by Jerri Young, County Clerk 

Scott Steele, Chairman