Board of Supervisors’ Unnapproved Meeting Minutes

May 10, 2023

Monday, May 8, 2023, Greeley County Courthouse: Regular Session

Present: Supervisors Monty Moritz, Justin Phillips, Scott Steele, Steve Mangan; Gina Bond, Utility Administrator; County Clerk Jerri Young, and County Treasurer Diane Gentry were all present. Kirby Kleymann was absent.

genda: Scott Steele moved to approve the agenda as presented. Monty Moritz seconded and motion carried unanimously. The meeting was called to order at 10:00 a.m. 

Road Bore: Calvin R. Hullum, Jr. presented a request of a road bore on behalf of Ladder Creek LLC; Tumbleweed Midstream, LLC; and Eatherly Construction; hereby submitting gas pipeline plans along the county roadways in eastern Greeley County to bore under Road D, Road F, Road G and Road 20. Steve Mangan moved to approve, seconded by Justin Phillips and motion carried 4-0. Discussion was had on tracking road bores.

Bills: Monty Moritz moved to approve the GSD bills of $34,572.92 and MSD bills of $11,785.91 and the transfer of funds. Steve Mangan seconded and motion carried 4-0. 

Minutes: Steve Mangan moved to approve the April 24, 2023 minutes, Monty Moritz seconded and motion carried 4-0.

ARPA: Christy Hopkins presented Supervisors with the Rescue Expenditure Tracking Summary ARPA report.

Ambulance: Dennis Lehman was here to present a couple options for his 2024 budget. One that would have 2 people on call for the ambulance service at all times. That plan called for a 2024 budget of $126,784. A second proposal requested a 2024 budget $90,744. Concerns were discussed with supervisors. 

Southwest Kansas Emergency Medical Services Council: Monty Moritz moved to appoint Dennis Lehman as their county representative to the Southwest Kansas Emergency Medical Services Council, seconded by Steve Mangan, and motion carried unanimously.

Clerk & Sheriff fee reports: Monty Moritz moved to approve the fee reports as presented, Steve Mangan seconded and motion carried 4-0.

Road Bore: Kirby Kleymann called Justin Phillips while in the meeting requesting a road bore on Road F & Road 20. Justin Phillips so moved, seconded by Monty Moritz, and motion carried 4-0.

MSD: 

Building Permits: Wheatland Electric presented a building permit at Block 90 lot 13 & 14. Monty Moritz moved to approve, seconded by Steve Mangan, and motion carried 4-0. Bruce & Judy Pierce presented two building permits at 618 Haskell and 504 Riddle Avenue. Steve Mangan moved to approve, seconded by Justin Phillips, and motion carried 4-0. Kyle Shafer presented a building permit at 516 W. Greeley. Steve Mangan moved to approve, seconded by Justin Phillips, and motion carried 4-0.

City Shop: Turner Sheet Metal presented a quote for a new furnace. After discussion, supervisors decided to replace the air conditioner at the same time due to the age of the unit. Justin Phillips moved to purchase the air conditioner/furnace unit for $10,908.00 to be paid from the Capital Improvement Fund. Monty Moritz seconded and the motion carried 4-0.

KAIP Grant: This grant will be used to remove the cable tower. The state will pay 90% up to $72,000.00. Steve Mangan moved to approve the grant agreement and authorize Scott Steele to sign the agreement, seconded by Justin Phillips. Motion carried 4-0.

Payroll: Gina Bond has presented supervisors with two options for outside entities, which will be discussed at a later date with those organizations being invited to a meeting. John Niehues entered at 10:45 am.

Potential Employee: This potential employee will be here in May and a special meeting will be held on May 20 at 8:00 am.

Water Rights: Gina Bond has had calls regarding a person interested in helping locate water for the offsite well. At this time, the engineers will handle it. Lisa Moritz & Melissa Miller entered at 11:20 am.

Community Development: John Kennedy, John Niehues, Wyatt Dautel, Trice Watts, Melissa & Paul Walk and Ian Tarman entered the meeting. They requested an Executive Session to discuss trade secrets for a period of 15 minutes. Steve Mangan so moved, seconded by Justin Phillips and motion carried 4-0. Community Development board members Watts, Niehues, and director John Kennedy, in addition to Dautel, Paul and Melissa Walk, and Tarman were included in the executive session along with the Board of Supervisors. After the 15 minutes lapsed, Monty Moritz moved to re-enter executive session for an additional 10 minutes seconded by Justin Phillips and motion carried 4-0. After the 10 minutes lapsed, Monty Moritz moved to move $3,500.00 from the General Fund to the Revolving Loan Fund, seconded by Justin Phillips and motion carried 4-0. Monty Moritz moved to loan Thumper Hardware a total of $81,534.00 from the Greeley County Revolving Loan Fund for a period term of 15 years, seconded by Justin Phillips. Motion carried 4-0. Kennedy, Dautel, Watts, Melissa & Paul Walk, and Ian Tarman left the meeting at 11:25 am. Diane Gentry left the meeting at 11:33 am.

Health Department: Lisa Moritz & Melissa Miller were here to present the Supervisors with a quote from Pierce Lumber for additional cabinets in the Health Department, totaling $4,288.50 which would be reimbursed through the ELC Grant. Steve Mangan so moved, seconded by Justin Phillips and motion carried 3-0. Monty Moritz abstained. Lisa Moritz was asked about the cost report for the health department in which she stated that it was on her to-do list and would have that to the supervisors soon. Supervisors stated how important it was to them and the community. Lisa stated that she still needs waiting room furniture and exam room chairs. Lisa asked supervisors about getting an advisory board to assist her with her budget request and different needs for her office. 

Melissa presented the supervisors with several items to be purchased. Justin Phillips moved to purchase a transformer table for $2,199.00 from the UHF Grant, for reimbursement, seconded by Steve Mangan and motion carried 3-0 with Monty Moritz abstaining.

Lisa also discussed with supervisors the need for a new freezer for a backup freezer for vaccines. The old freezer is not working properly and will be moved to the fire barn for ice. A County Health officer was discussed. Lisa, Melissa and John Niehues left the meeting.

Adjournment: With no further business to discuss, Chairman Scott Steele moved to reconvene on May 20, at 8 am at City Hall, seconded by Steve Mangan and motion carried 4-0.

Submitted by Jerri Young, County Clerk

Scott Steele, Chairman